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Organizer's Checklist
What you need run Clinic/Lessons
Around the
world I have given hundreds of lectures, workshops, arena demos and
teacher training classes. I might be able to
donate
a lecture to clubs to
help with your club's fundraising.
Clinics
are easy to organize...just
email
us to see if we are
available on the dates you have in mind, and we can "talk you
through" all the steps you'll need to bring it together.
Evening
Lectures
Donated evening club lectures
normally start
around 7:00pm and finish around 9:30pm, and all funds raised at the
door go to your club's fundraising.
You will need:
-
The Venue
Get a hall or meeting room
DONATED (so you don't waste your fundraising money).
Most municipal councils, Scout Halls, or conference centers are
happy to donate a room if it is for a community fundraiser.
-
Refreshments
& snacks
Run a cafeteria, or have light snacks included in the door price
- a great way to increase the club's fundraising!
-
PowerPoint Display
Ideal for indoors,
however if your venue is outdoors, we can adjust it to suit.
You will need
a) A laptop (with PowerPoint)
b) Projector
c) Large screen
d) A technical person capable of ensuring it functions
-
Auction Items
Have a slightly shorter lecture, followed by an auction afterwards.
Ideal donated items are weekends at resorts, hairdressers gift
certificates, stallion owners donating services, fishing cruises,
helicopter rides, restaurant dinners or bottles of wine. And,
it's the smallest, most
remote clubs that
have raised the most money in the past! $7,000 in
one night is our record.
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More
-
Collecting money
for the club
Funds
raised at the evening lecture go directly to the club for their
fundraising. A person to collect & secure money at the
door would be
needed.
-
Microphone
I
bring a waistband microphone with me which is normally fine for
indoors, so a microphone system is appreciated, but not absolutely
necessary.
Morning
(or lunchtime)
Demonstrations
Morning demonstrations
normally start at 8:30am, and go until 10:00am, with lessons following
on afterwards. Here's what you'll need.
-
The
Venue
An INDOOR
arena is
preferred, however, if your group only has an outdoor, try approaching
local indoor venue owners. Often arena
owners will donate their arena for the fundraiser, and in return
for the information they gain, plus the promotion for their venue as
well.
-
Demo riders (Get a
FREE lesson!)
Arrange
2 demo riders of your best standard, on quiet horses. A great "reward" for
people who help in your club. A BRILLIANT way to get a lesson
for free! It's lots of fun, and
non-threatening or embarrassing at all.
-
Music
Please have a look at
the article on :
regularity and rhythm.
Can you please provide a music system, just a small portable CD
player will be fine. I will then bring the special riding music so that
people can see how horses can be trained to go in time to music, and
music can be used to stop the horse going faster and slower.
-
Trot Poles
If you
have 6 trot poles available (no wings necessary), this is marvellous
for the demonstration on extension & collection - to music mentioned
in the
regularity article
-
Collecting money
Funds at
the evening lecture are completely donated to the club's
fundraising, however, although it might not cover it completely, funds
raised at the morning (or lunchtime) demo goes towards Colleen's
airfare/travel. A person to collect & secure money would be
needed. More info see morning
ridden demo
-
Spectator Comfort
& Information
Try to
think of how to keep the spectators comfortable, advising them if
they need to bring fold up chairs, providing a canteen (ideal for
more club fundraising), or advising
them to bring their own lunches and hiring portable toilets if
necessary. Parking and other safety signs are ideal if
riders are bringing large trucks that need to be able to turn and
park safely. For outdoor areas, rain and sunburn are your two
biggest issues. Nearly all venues have now banned dogs,
however if you are a venue that still allows dogs,
make sure
everyone knows in advance that they must have them on a lead at all
times.
-
Helmets
To avoid holding
up demos & lessons to try to find a correct helmet on the day,
please ensure that riders are aware that helmets are mandatory &
current approved safety tags
will be checked. See
helmets
-
Microphone
I
bring a waistband microphone with me which is normally fine, however
if a microphone system is available that is appreciated, but not
absolutely necessary.
Lessons - Cost & Info
There is no
cost whatsoever to your group if a lecture/demos is donated.
Private and shared lesson info can be found here:
lesson
costs.
Accommodation & Meals
Accommodation
(a club member's home is absolutely fine) & all meals need to be
arranged for Colleen and normally one assistant. Due to recent
health issues with lupus, fibromyalgia and serious back problems, I would appreciate
any help you can give us with carrying bags, arranging for chairs, and
very simple & light,
vegetarian meals if possible - but please don't go to
too much trouble cooking!
Transport
Transfer to
and from the airport, or from the previous clinic and to the next venue
after your clinic must be arranged by your group well in advance.
Promoting your event
To gain the
most from your fundraising, you really must promote the event locally as
much as possible.
Here's
what we can do:
► A
flier (similar to those on the coming events pages)
► Press release & photos for the local paper
► An advertisement on our website
► A mail out to our mailing list
for your area
Here's
where you can advertise:
►
Saddlery & produce stores
► Newspaper article (we can
provide photos)
► Windshield wipers at horse shows
►
Farriers, vets, massage people that travel in the local area
►
Your email list
► Other clubs to help spread the word
of your fundraiser
► Internet forums for your area
► Equestrian Federation/Pony
Clubs/Adult Riding in your area
► Registered coaches
►
Agistment & riding centers
Helmets
Please
ensure that all riders know that helmets will not only be required, but
the safety tag checked before mounting.. important information >see
helmets
Related topics
►
Fundraising ideas
►
How to pay
►
Bank Account Details
►
Suggested lecture topics
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